Legal Document

Privacy Policy

Last updated: March 28, 2026

Fieldtally takes the privacy of visitors and clients seriously. This policy explains what personal data we collect, why we collect it, how it's used, and what rights you have regarding that information. We aim to be straightforward about these things rather than burying them in legalese.

1. What Personal Data We Collect

We collect personal data in a limited and purposeful way. The types of data we may receive include:

Contact form submissions: name, email address, subject line, and any details you include in your message.
Usage data: pages visited, time on site, referral source, and browser type — collected via analytics cookies where consent is granted.
Cookie preferences: your consent choices, stored locally in your browser.
Technical data: IP address, device type, and operating system — used for basic security and to understand site performance.

We do not collect financial account numbers, sensitive business data, or personal data beyond what's voluntarily provided through this website.

2. How We Collect It

Directly from you when you complete and submit our contact form.
Automatically through analytics tools when you browse the site, provided you've given consent for analytics cookies.
Through cookies and similar tracking technologies stored in your browser (see our Cookie Policy for full details).

3. Legal Basis for Processing

Fieldtally processes personal data under the following legal grounds:

Consent: for analytics cookies and marketing-related processing, which you can withdraw at any time via our cookie settings.
Legitimate interest: for basic website security, fraud prevention, and responding to your enquiries.
Contractual necessity: where a service agreement exists, we process data necessary to fulfil that agreement.

4. How We Use Your Data

To respond to enquiries submitted through the contact form.
To understand how visitors use the site and improve its content and structure (analytics only, with consent).
To maintain basic website security and protect against fraudulent or abusive activity.
To fulfil any service obligations if you become a client of Fieldtally.

We do not sell personal data to third parties. We do not use your data for unsolicited marketing without explicit consent.

5. Data Sharing with Third Parties

We may share data with the following categories of third parties, subject to appropriate agreements and your consent settings:

Analytics providers (such as Google Analytics) — only when you've consented to analytics cookies.
Hosting and infrastructure providers — necessary for website operation; governed by data processing agreements.
Legal authorities — if required by law, court order, or to protect the rights and safety of others.

6. How Long We Keep Your Data

Contact form enquiries are retained for up to 24 months, after which they are deleted unless an active service relationship exists. Analytics data is retained as per the settings of the analytics provider (typically 14 months). Cookie consent records are stored locally in your browser and are not held on our servers.

7. Data Security

We apply reasonable technical and organisational measures to protect personal data from unauthorised access, loss, or misuse. These include:

HTTPS encryption for all site traffic.
Access controls limiting who can view enquiry data internally.
Regular review of our data handling practices.

In the event of a data breach that affects your rights, we will notify affected individuals and relevant authorities within the timeframe required by applicable law.

8. Your Rights

Depending on your jurisdiction, you may have some or all of the following rights with respect to your personal data:

Right of access: to know what personal data we hold about you.
Right to rectification: to correct inaccurate or incomplete data.
Right to erasure: to request deletion of your personal data where it's no longer necessary.
Right to data portability: to receive your data in a structured, commonly used format.
Right to object: to processing based on legitimate interests, including direct marketing.
Right to withdraw consent: at any time, without affecting the lawfulness of prior processing.

To exercise any of these rights, please contact us through the Contact page. We will respond within 30 days.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: Avoid filling out contact forms, account registrations, or any data-submitting features. Disable cookies through your browser settings (see our Cookie Policy for more details). Contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in how we operate or in applicable law. When we do, the "last updated" date at the top of this page will be revised. We encourage you to review this page periodically. Continued use of this website after an update constitutes acceptance of the revised policy.