Farm Financial Recordkeeping · $700 USD/month
Finally Know Where Every Farm Dollar Goes — Month by Month
Running a farm means tracking income that arrives in waves and costs that don't wait. Fieldtally's ongoing bookkeeping is built around your crop calendar, not a generic fiscal year — so your financial picture always reflects what's actually happening on the land.
What This Service Delivers
Books That Make Sense of the Farming Year
At the end of each month, you'll receive a clear financial report that reflects what your operation earned, what it spent, and where things stand. No guessing at harvest time. No scrambling at tax season. Just steady, accurate records kept by people who understand that farming revenue doesn't follow a neat calendar.
Clear Monthly Picture
Monthly reports structured around your production calendar — when income arrives, when inputs go out, what your position looks like mid-season.
Tax Season Without Stress
Because your records are kept all year, there's nothing to reconstruct or dig up when it's time to file. Everything is already in order.
Decisions With Confidence
Knowing your actual cost-per-acre or input-to-yield ratio makes planning next season considerably less uncertain.
Where Things Get Complicated
Farm Finances Don't Fit Standard Templates
Most bookkeeping systems were built for businesses that invoice monthly and pay rent. Farming is different — income arrives in bursts after harvest, expenses pile up before planting, and the same piece of equipment might count as both a cost this year and a depreciating asset over the next seven. Standard software doesn't know how to handle that, and most bookkeepers haven't learned to ask the right questions.
If you've ever finished a season not quite sure whether you turned a profit, or found yourself gathering receipts from three different shoeboxes come February — that's not a reflection of how you run your farm. It's a reflection of using tools that weren't designed for what you do.
Common situations we help sort out:
- Mixed income streams — crops, livestock, custom work, leased land — recorded inconsistently
- Input purchases made in one year that apply to the next season's production
- Equipment expenses — repairs, depreciation, fuel — scattered across different accounts or not tracked at all
- No clear way to compare financial results year-over-year on the same crop or enterprise
Our Approach
Bookkeeping That Thinks Like a Farmer
Fieldtally's Farm Financial Recordkeeping service works from the ground up. We organize your accounts around the categories that matter in agriculture — not retail, not construction, not consulting. Every transaction is recorded in a way that reflects how farming money actually moves.
Income Tracking
Crop sales, livestock income, government program payments, and supplementary revenue — each recorded under the right category with date and source.
Input Cost Recording
Seed, fertilizer, chemicals, feed, fuel — tracked by category and timing so you always know what went into this season's production.
Equipment & Land Expenses
Repairs, maintenance, lease payments, and depreciation recorded properly — not lumped into a catch-all "expenses" category.
Monthly Reporting
A clean report each month showing where things stand — formatted to match your production cycle rather than arbitrary calendar dates.
This service is well-suited for family farms, agricultural partnerships, cooperatives, and individual farming operations that want ongoing financial clarity without building an in-house accounting function.
Working Together
A Steady Rhythm You Can Rely On
Once you're set up with us, the process is designed to stay out of your way. You focus on the farm. We handle the numbers.
Initial Setup Call
We walk through your operation together — what you grow, how you sell, what records you already have. This shapes how we structure your accounts from the start.
Chart of Accounts Built for You
Your bookkeeping structure is organized around your actual enterprises — specific crops, livestock categories, equipment lines — not a generic farm template.
Monthly Transaction Processing
You share your records — receipts, bank statements, sales records — via your preferred method. We categorize, reconcile, and record everything accurately.
Your Report, Every Month
A clean financial summary delivered each month. We're available to answer questions about what you're seeing — and we flag anything that looks worth discussing.
Service Investment
A Predictable Monthly Cost for Year-Round Clarity
Farm Financial Recordkeeping
$700 USD / month
What's included each month:
- Full categorization and recording of all farm income and expenses
- Monthly bank and account reconciliation
- Tracking of crop and livestock income by enterprise
- Input cost recording (seed, feed, fertilizer, fuel, chemicals)
- Equipment and land payment tracking
- Production-calendar monthly financial report
- Year-end records prepared and ready for tax purposes
- Ongoing access to your bookkeeper for questions
This is a monthly engagement. You can begin any time in the farming calendar. For operations that also want tax preparation or inventory accounting, those services can be added — or used entirely separately depending on your situation.
How It Works Over Time
Consistency Builds Financial Clarity
The value of ongoing bookkeeping compounds over time. In the first month, your records are organized. After a season, you have a complete picture of how that production year performed financially. After a second year, you can begin to compare — crop by crop, season by season — and make better-informed decisions about where to focus and what to change.
Month 1
Foundation
Accounts structured, existing records organized, first clean monthly report delivered.
Season 1
Full Picture
Complete seasonal record — income, costs, margins — ready for review and tax preparation.
Year 2+
Comparison
Year-over-year comparison across enterprises, informing next season's planning with actual numbers.
Measurable outcomes to expect:
- → A clear picture of input-to-revenue ratios by crop or livestock enterprise
- → Organized documentation for any government programs or bank reporting requirements
- → Reduced time spent reconstructing records at year-end or before tax filing
- → Financial records your lender, accountant, or partner can actually use
Our Commitment
We Work Until Your Records Are Right
If a monthly report doesn't reflect your situation accurately, we revisit it. If you have questions about how something was categorized, we explain our reasoning and adjust when necessary. We don't close the books on a month that doesn't make sense to you.
Accurate or We Fix It
Any discrepancy in your monthly report is corrected promptly. We track down the source and make sure it doesn't recur.
Transparent Process
You can ask how any transaction was handled. We explain our categorization decisions in plain terms, not accounting jargon.
No Long-Term Lock-In
This is a monthly service. We earn your continued business by delivering something genuinely useful each month.
Introductory Consultation
We start with a conversation about your operation before any commitment. You'll have a clear sense of how we'd work together before anything is formalized.
How to Begin
Starting Is Straightforward
You don't need to have everything organized before reaching out. Part of our initial work is understanding where you are today — whatever state your records are in — and building from there.
Send us a message
Use the contact form on our homepage. Tell us a little about your operation — type of farm, rough size, what you're trying to get in order. No formal details needed yet.
We follow up for a conversation
We'll respond within one business day to schedule a short call or exchange. We ask a few practical questions about your records and accounting situation.
Setup and first month
Once the scope is agreed, we configure your chart of accounts, process your current records, and deliver your first monthly report. From there it runs on a regular schedule.
Get Started
Your Farm's Finances Deserve the Same Attention You Give the Land
Reach out through our contact form and we'll have a straightforward conversation about whether this service is the right fit for your operation.
Contact FieldtallyExplore Other Services
Other Ways Fieldtally Can Help
These services can stand alone or work alongside ongoing recordkeeping.
Annual Service
Agricultural Tax Preparation
Tax returns that address farming-specific provisions — income averaging, prepaid inputs, agricultural equipment depreciation, and all required schedules.
$1,200 USD
Learn MoreAnnual Service
Crop & Livestock Inventory Accounting
Proper valuation and recordkeeping for raised crops, purchased livestock, and stored commodities — with year-end schedules that support both tax filing and financial statements.
$1,000 USD
Learn More